Tender Coordinator Job Description

Job Title: Tender Coordinator

Reports To: Manager

Location: Bangalore

Employment Type: Full-time

Job Summary

The Tender Coordinator is responsible for managing the tendering process, from identifying opportunities to preparing and submitting high-quality proposals. The role requires excellent organizational skills, attention to detail, and the ability to coordinate between multiple departments to ensure timely and compliant tender submissions.

Key Responsibilities

1. Tender Management:

• Identify and assess relevant tender opportunities from various sources.
• Analyze tender requirements, scope, and eligibility criteria.
• Prepare bid/no-bid analysis and recommendations.

1. Proposal Preparation:

• Coordinate and compile all necessary documentation for tenders.
• Ensure compliance with client requirements and industry standards.
• Work closely with internal teams (sales, finance, legal, technical) to gather relevant inputs.
• Draft and edit tender documents, ensuring clarity and accuracy.

1. Liaison & Coordination:

• Communicate with clients, suppliers, and stakeholders for clarifications and additional information.
• Maintain strong relationships with key stakeholders to improve bidding success.
• Collaborate with project managers and business development teams to align tender strategies.

1. Compliance & Documentation:

• Ensure all tender submissions comply with legal, financial, and technical requirements.
• Maintain accurate records of tender submissions, contracts, and related documentation.
• Monitor and update databases related to tenders and contracts.

1. Post-Tender Activities:

• Follow up on submitted tenders and track outcomes.
• Provide feedback and insights on successful or unsuccessful bids.
• Assist in contract negotiations and project handovers when necessary.

Key Skills & Qualifications

• Bachelors degree in Business Administration, Procurement, Supply Chain Management, or a related field.
• Proven experience in tender coordination, procurement, or bid management.
• Strong knowledge of tendering procedures and documentation.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and tender management software.
• Ability to work under pressure and meet strict deadlines.
• Attention to detail and high level of accuracy.