• Security
• Ensure that all Security Arrangement / Management to be done as per schedule.
• To be responsible for Inward / Outward Register maintained by security staff
• General Administration
• Responsible for General Administration in the hospital
• Maintain Strict Discipline in the Hospital.
• Maintain No Smoking Policy
• To be responsible for Staff Vehicle Parking
• To be responsible for theft Incidents.
• To Provide proper Work Place, Uniforms, Name Plate, I-Card to the newly joined Employees
• Uniforms distributions on time to time and maintain necessary stocks.
• Responsible for transportation arrangement for employees as well as guests and also to authorize travel / accommodation bills
• To maintain general discipline in the organization such as food wastage, proper uniforms, general grooming etc.
• Responsible for Booking of Auditorium, Conference Room for meetings.
• To be responsible for hostel accommodation of newly joined nursing staff and to manage day to day activities of the hostel.
• To be responsible for authorizing expenses in the press conference e.g. snacks etc.
• Responsible for furniture movements in the hospital
• Maintenance
• To solve any Maintenance/kind of problems as and when occurs.
• Responsible for planning and execution of routine maintenance and modification as may be required
• Direct and oversee the functioning of all areas involving maintenance of physical facilities and related functions.
• To be responsible for CCTV Monitoring / Fire Fighting Systems / Lift Maintenance / Building Maintenance
• Day to Day function of the maintenance department.
• See All Compliances to be attended on time
• CIOD & General Stores
• To monitor CIOD & General Stores and keep constant watch for Inward outward materials & mails in the Hospital.
• All Material should be inward.
• Whatever materials & mails has been follow outward policy.
• Maintenance of Stock Register
• Licenses
• To manage all licenses and all renewal formalities on time to time basis.
• Assets Management
• Assets Management needs to be done as and when required.
• Facility Management
• Ensure proper facility management and the related issues.
• Safety Officer
• To issue all modified or new policies & Procedures to all departments from time to time.
• Conduct periodic walkthrough inspection of the facility.
• Identify potential hazards and hazardous material in the hospital.
• Identify training needs of staff on safety aspects.
• Develop training schedule especially Code Black, Code Yellow in coordination with HR dept. and conduct training programs for workers, based on respective departments job responsibilities.
• Bring issues for discussion and decision to Hospital safety committee.
• To develop and modify safety plans for the Hospitals and ensure all specific issues to be addressed to achieve safe working practice.
• Investigate and report on any incidents that occur and take action to prevent re-occurrence.
• Conduct periodic inspections to verify that work areas, materials, plant and equipment comply with policy and general safety requirements.
• Conduct Mock Drills as per legal requirement of safety.
• Medical Transportation
• Responsible for overall related to Medical Transportation requirement.
• Ensure daily inspection of all the vehicles.
• Ensure all the vehicles on road in proper working condition.
• Ensure periodical maintenance is carried out in authorized service stations.
• Ensure timely payment of Insurance and Road Tax.
• Conduct meeting with all the drivers once in a week.
• Accident reports to be submitted to higher authorities.
• Ensure duty chart for the drivers
• Ensure petrol/diesel is filled for all the vehicles.
• Allocation of the drivers for the day today requirements.
• Maintaining all the relevant documents of the vehicles.
• Check entry in Vehicle Log Book.
• Any other work assigned by the management from time to time.

Role: Head - Administration

Industry Type: Medical Services / Hospital

Department: Administration & Facilities

Employment Type: Full Time, Permanent

Role Category: Administration

Education

UG: Any Graduate

PG: Any Postgraduate

About the company

HCG – Healthcare Global Enterprises Ltd., is a healthcare organization headquartered in Bangalore, mainly focusing on delivering quality care, optimum cure & comfort to its patients. Instilling hope in millions for more than two decades now and has become a synonym for the most trusted healthcare brand in India. Under Healthcare Global Enterprises, there are 4 different entities – each one uniquely positioned to take care of the healthcare needs of patients across the globe.