Were seeking a detail-oriented and dependable Business Operations Associate (BOA) to support our creative production operations. As a BOA, youll play a critical role in managing vendor payments, equipment movement logs, and footage tracking, ensuring that nothing slips through the cracks during our high-volume shoot and post-production cycles.

This role sits at the intersection of finance, logistics, and data hygiene, and is key to making sure our creative engine runs efficiently across all campuses and departments.

Key Responsibilities

• Vendor & Finance Support:
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• Collect and verify bills, quotes, and payment requests from vendors, freelancers, and rental partners
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• Coordinate with the Finance team to ensure the timely submission and processing of payments
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• Maintain up-to-date cost trackers for equipment, props, travel, and logistics
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• Footage & Drive Management:
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• Log and track the movement of hard drives and footage between campuses, editors, and post teams
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• Perform first-level file naming and folder hygiene checks before QC or editorial handoff
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• Coordinate with Creative Ops Lead for NAS/cloud uploads and footage backups
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• Documentation & Reporting:
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• Maintain clear records for all shoot-related assets, expenses, and approvals
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• Ensure internal documentation standards are followed (Google Sheets, Drive, Trello, or internal tools)
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• Support Creative Operations in preparing weekly summaries and report updates
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• Team & Vendor Communication:
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• Liaise with editors, production assistants, and stakeholders on asset handovers and follow-ups
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• Coordinate with vendors for delivery timelines, invoice clarifications, and payment statuses
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Qualifications & Requirements

• 1–3 years of experience in back-office coordination, preferably in media, production, or operations
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• Strong command of Excel/Google Sheets and cloud storage tools (Google Drive, Dropbox, etc.)
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• Attention to detail and the ability to manage multiple threads without dropping the ball
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• Basic understanding of production workflows, file formats, and data organization
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• Good communication skills for coordination with both creative and admin teams
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• Highly organized, deadline-driven, and discreet with sensitive data
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• Bonus: Experience using tools like Trello, Notion, or ERP systems
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Why This Role Matters

• Be the operational backbone behind a fast-growing content team
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• Gain exposure to creative workflows and media production logistics
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• Work with a multidisciplinary team of editors, producers, cinematographers, and finance
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• Opportunity to grow into production operations, post-production management, or project coordination roles
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Role: Media Production & Entertainment - Other

Industry Type: Education / Training

Department: Media Production & Entertainment

Employment Type: Full Time, Permanent

Role Category: Media Production & Entertainment - Other

Education

UG: Any Graduate

About the company

At NxtWave, we are determined to transform youngsters into highly skilled tech professionals irrespective of their educational background.

With our Continuous Career Building Programs 4.0 (CCBP 4.0), anyone can build 4.0 skills and get high-paid jobs centered around 4.0 technologies like AI, ML, Full Stack Development, Cybersecurity, IoT, VR/AR, Blockchain and more.

For the first time in India, we have introduced Industry-Ready Certification (IRC) which represents a learner’s industry readiness.

We are building India’s Largest 4.0 Tech Student Community bringing together a group of forward-thinking and tech-savvy minds. ‍This community serves as an ecosystem to help students build skills and careers in 4.0 technologies.

More than 2,00,000+ students from 3,000+ colleges across 35 Indian states & UTs are a part of the community.