Job description
Greetings From Prochant India Pvt Ltd


We are hiring for Admin Executive in Trivandrum Location.


We are seeking a versatile and proactive Administrative Executive with knowledge of compliances, building infrastructures, HVAC (Heating, Ventilation, and Air Conditioning), Fire alarm systems, and Electricals, Facility , Asset and Vendor Management. The ideal candidate will oversee various administrative functions while ensuring compliance with building regulations and safety standards.



Roles and Responsibilities:

Ensure maintenance and upkeep of all facilities, including buildings, equipment, and utilities.
Conduct regular inspections, identify maintenance needs, and coordinate repairs or replacements.
Enforce health and safety standards to create a safe work environment.
Oversee housekeeping staff and ensure cleanliness and tidiness of the office premises.
Coordinate cleaning schedules and ensure compliance with hygiene standards.
Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals.
Assist in preparing reports, presentations, and other communication materials.
Evaluate vendors based on performance, quality, and cost-effectiveness.
Negotiate contracts and agreements with vendors to ensure favourable terms.
Coordinate travel arrangements for employees, including flight bookings, hotel accommodations, and transportation.
Manage hotel bookings and ensure accommodations meet organizations standards and budget.
Monitor SLAs with vendors and service providers to ensure compliance.
Address any issues or discrepancies in SLAs and work towards resolution.
Maintain records of company assets and equipment, track usage, and conduct regular audits.
Assist in procurement of new assets as needed.
Procure office supplies, equipment, and services as required.
Manage inventory levels and conduct audits to ensure adequate stock levels.
Handle incoming tickets or requests from employees and stakeholders, ensuring timely resolution.
Arrange catering services for meetings, events, and employee meals.
Collect feedback on food quality and service and make necessary adjustments.
Oversee the management of Management Information Systems (MIS) to ensure accurate and timely reporting of data.
Generate reports and analyze data to provide insights for decision-making and process improvement.
Facilitate onboarding process for new employees, includes printing ID Card, Access Card, conducting orientations, and coordinating with relevant departments.
Manage offboarding process for departing employees, including exits, asset retrieval, and clearance procedures.

Key Competencies

Deep and thorough understanding of Prochant policies and procedures.
Exceptional verbal, interpersonal, and written communication skills
Organized, detail-oriented and self-motivated.
Ability to juggle multiple responsibilities.
Professional presentation skills and confidence when speaking.
Exceptional problem-solving skills to analyze issues and identify potential liabilities.
Strong leadership skills to promote personal and professional development and teamwork.
Ability to maintain strong professional relationships with internal teams and management.
Consistent demonstration of a professional, positive attitude.
A strong, working understanding of computers and an ability to self-troubleshoot simple issues.


Preferred Candidate:

Education: Any Degree
Minimum 2 to 4 years of experience relevant to Administration


Benefits:

Salary & Appraisal - Best in Industry

Excellent learning platform with great opportunity to build career with Prochant
Dinner for Night Shift
Only 5 days working (Monday to Friday)
No of openings : 1
Shift timing : Night Shift (6.30 pm IST to 3.30 am IST)
Mode Of Interview : In- Person/ Teams



Contact Details:
Lekha Devaraj
9042246629
[email protected]

Role: Administration - Other
Industry Type: Analytics / KPO / Research
Department: Administration & Facilities
Employment Type: Full Time, Permanent
Role Category: Administration

Education
UG: Any Graduate

Key Skills
Administrative Executive Assets and vendor management Admin Executive Executive Admin